Facilities Management Software

Facilities teams answer for cleaning, work orders, equipment, and vendors across many buildings at once — usually from separate systems that never line up. The job isn’t doing the work; it’s seeing all of it clearly enough to hold regions accountable and give leadership one honest picture. Clean Smarts brings those threads into a single operational view.

Scope for each region, roll-up for leadership

Groups and multi-location structure mirrors how the organization actually runs: each regional manager sees only their buildings, while leadership keeps a full roll-up of cost and quality across the portfolio. Inside any single facility, the scope of work breaks the building into nested sublocations — floors, suites, rooms, and any other area you name — so inspections and checklists map to the spaces you actually contracted, not a generic “the building.”

One view of cost and quality

Budget-versus-actual reporting lines scheduled labor up against verified clocked hours per site, so a facility drifting over budget surfaces this pay period instead of next month. For leadership that wants a single graded summary, Scorecard turns the portfolio into monthly A–D grades per location across staffing, service quality, and cost control on the Expert plan.

Keep equipment accounted for

Floor machines, vacuums, and autoscrubbers move between buildings and disappear. The asset register shows which site holds each machine, keeps its barcode, serial number, warranty, and files together, and supports recurring equipment inspections to catch condition problems before a machine fails during a shift. Extra and reactive jobs are dispatched as work orders with their own checklists and billable fees, so nothing falls between the cracks of a recurring schedule.